- Client
- A couple living out of state, planning mostly by video call
- Guests
- 120
- Date
- October 17, 2026 (hurricane season)
- Venue
- Downtown courtyard venue with an indoor hall
- Budget
- $82,000 approved total
- Package
- Full Planning & Design
The task
Build a complete vendor team from a distance, keep to a fixed budget, and protect an October date in the middle of hurricane season.
What we did
- Ran the whole plan through a shared portal with monthly video check-ins
- Held two on-site walkthroughs with the couple's families
- Booked a licensed caterer for food and bar; collected their liquor-liability certificate
- Wrote a tent-and-indoor rain plan with a 48-hour decision deadline
- Collected every vendor's certificate of insurance before final payments
Results
14vendors contracted, all with insurance certificates on file
2.6%under the approved budget ($2,140 to spare)
38 minto move the ceremony under the tent when rain arrived
Vendor names are shared with each vendor's permission and listed in the couple's planning file; photography is credited wherever an image is published.